This Privacy Policy explains how SUSPENSE Film Festival processes personal data in connection with the Website, festival communications, film submissions and related festival activities.

1) General Information
SUSPENSE Film Festival is organized by Tyumen Film Studio LLC.
This Policy applies to personal data that we may receive through the Festival website, by email, through festival submission platforms, including FilmFreeway, and in connection with the organization and administration of the Festival.
Contact email: suspensefilm.media@gmail.com

2) What Personal Data We May Process
We may process the following categories of personal data:

• name and contact details of the applicant, filmmaker, producer, rights holder or representative;
• email address, phone number, country and other contact information provided by the applicant;
• information about the submitted film, including title, director, country and year of production, duration, category, genre, logline, synopsis, language, subtitles, age rating, screening link, password, files and related materials;
• information about payment status or confirmation of the submission fee, where applicable;
• correspondence with the Festival;
• photos, videos and other materials related to Festival events, where applicable;
• technical information related to the use of the Website, such as IP address, browser type, device information, website usage data and cookies, where such tools are used.

We do not intentionally request sensitive personal data such as information about racial or ethnic origin, political opinions, religious beliefs, health, sexual life, biometric data or criminal records. Please do not provide such information unless it is strictly necessary for a specific lawful purpose.

3) How We Receive Personal Data
We may receive personal data:

• directly from you when you contact us by email or through the Website;
• when you submit a film to the Festival through FilmFreeway or another submission platform;
• when you provide materials for the Festival program, catalog, announcements, awards, press releases or promotional communication;
• when you attend Festival events and appear in general photo or video coverage;
• automatically through technical tools used for Website operation and security.

If you submit your film through FilmFreeway or another third-party platform, that platform processes your personal data in accordance with its own privacy policy and terms. We may receive the data that you provide in connection with your submission to our Festival and process it in accordance with this Policy

4) Purposes of Processing
We process personal data for the following purposes:

• to receive, review and administer film submissions;
• to verify eligibility and compliance with the Festival Regulations;
• to communicate with applicants, filmmakers, rights holders, nominees, finalists and winners;
• to organize the selection process, jury review, competition program, screenings and awards;
• to prepare Festival catalogs, announcements, diplomas, laurels, press releases and informational materials;
• to publish information about selected films, finalists, winners, authors and Festival events;
• to process submission fees and payment confirmations, where applicable;
• to respond to inquiries and requests;
• to maintain the Website and ensure its technical security;
• to comply with legal, accounting, tax, reporting and archival obligations;
• to protect the rights and legitimate interests of the Festival

5) Legal Basis
We process personal data on the following legal bases, where applicable:

• your consent;
• performance of an agreement or steps taken prior to entering into an agreement;
• compliance with legal obligations;
• legitimate interests of the Festival, including administration of the Festival, selection of films, communication with participants, protection of rights and prevention of misuse;
• other legal grounds provided by applicable law.

6) Film Submissions Through Third-Party Platforms
The Festival may accept submissions through third-party platforms, including FilmFreeway.
When you submit your film through such a platform, the platform may collect and process your personal data independently under its own privacy policy. The platform may also provide the Festival with the information necessary to review and administer your submission.
The Festival uses the personal data received from submission platforms only for Festival-related purposes, including selection, communication, programming, jury review, awards, reporting and archival administration.
Payment information, where applicable, is processed by the relevant platform or payment provider. The Festival does not receive or store full payment card details unless explicitly provided by the payment provider in accordance with applicable rules.

7) Sharing of Personal Data
We do not sell personal data.
We may share personal data only where necessary for the purposes described in this Policy, including with:

• Festival team members and authorized representatives;
• selection committee members and jury members;
• technical service providers, hosting providers, email services, IT contractors and website administrators;
• submission platforms, including FilmFreeway, where applicable;
• payment providers, where applicable;
• Festival partners, only to the extent necessary for awards, diplomas, accreditation, communication or agreed Festival activities;
• public authorities, courts or regulators, where required by law;
• media and public Festival channels, only in relation to information intended for publication, such as selected film titles, names of authors, nominees, winners, photos, trailers, posters, stills and other materials submitted for Festival use.

Access to submitted films, private screening links, passwords and internal selection materials is limited to authorized persons involved in the Festival process.

8) Public Use of Festival Materials
If your film is selected, nominated, awarded or included in Festival communication, we may publish and use certain submitted materials for informational, promotional, archival and reporting purposes, including:

• film title;
• director’s name and names of key authors;
• country and year of production;
• synopsis, logline and genre information;
• poster, trailer, stills and excerpts;
• author and crew information provided by the applicant;
• information about selection, nomination, awards and Festival participation.

Such use is carried out in accordance with the Festival Regulations and the materials provided by the applicant.

9) International Data Transfers
The Festival is based in the Russian Federation. Personal data may be processed in Russia and may also be processed through third-party platforms and technical service providers located in other countries.
Where international transfer or processing is involved, we take reasonable steps to ensure that personal data is processed for the purposes described in this Policy and in accordance with applicable legal requirements.

10) Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by law.
Submission data may be retained for the duration of the Festival season and for a reasonable period afterward for reporting, archival, legal, accounting, communication and dispute-resolution purposes.
Festival program information, selected film information, award records, catalogs, press materials and archival Festival materials may be retained for historical, informational and promotional purposes, unless otherwise required by law or agreed with the rights holder.

11) Security
We take reasonable legal, organizational and technical measures to protect personal data against unauthorized access, disclosure, alteration, loss, misuse or destruction.
However, no method of transmission or electronic storage is completely secure. We cannot guarantee absolute security of information transmitted through the internet or third-party platforms.

12) Your Rights
Depending on applicable law, you may have the right to:

• request information about the processing of your personal data;
• request access to your personal data;
• request correction of inaccurate or incomplete personal data;
• request deletion of personal data where legally possible;
• withdraw your consent to processing, where processing is based on consent;
• object to processing or request restriction of processing, where applicable;
• request termination of processing where provided by law;
• lodge a complaint with a competent data protection authority.

To exercise your rights, please contact us at: suspensefilm.media@gmail.com
Please note that deletion or restriction of certain data before the end of the Festival may make it impossible to review the submission, communicate with the applicant, include the film in the program or provide Festival-related materials.

13) Third-Party Websites and Platforms
The Website may contain links to third-party websites and platforms, including FilmFreeway and social media platforms.
This Policy does not apply to websites, services or platforms that are not operated by the Festival. We recommend reviewing the privacy policies of such third-party services before providing personal data.

14) Changes to This Policy
We may update this Privacy Policy from time to time. The current version will be published on the Website.
If we make material changes, we may notify users by publishing an updated version of this Policy or by other appropriate means.

15) Contact
For any questions regarding this Privacy Policy or the processing of personal data, please contact:
SUSPENSE Film Festival
Tyumen Film Studio LLC
Email: suspensefilm.media@gmail.com